Please read this privacy statement carefully to understand Payroll Vibes views and practices regarding any personal information collected on this website and how we will treat it.

1. About the Privacy Statement

Payroll Vibes strives to ensure that our use of Personal Information of data subjects is lawful, reasonable, and relevant to our business activities, with the ultimate goal of improving our offerings and your experience.

• This statement applies to Payroll Vibes, its subsidiaries and business units: –
• referring to "Payroll Vibes", "we", "us" or "our" in this statement means Payroll Vibes and any of its subsidiaries.
• referring to "User/Client", "you", "your", "visitor(s)" in this statement means the user/client.

We do respects privacy and is committed to protecting the privacy of visitors to this website. We seeks to employ best practice when it comes to the collection and processing of personal information in accordance with data protection or privacy legislation.

Where Payroll Vibes provide links to websites of other organisations, this privacy statement does not cover how that organisation processes personal information. If the you follow a link to any website, please read the privacy notice of the other website before you submit any personal information to such website. We are not responsible for information captured and processed on any website linked to our website.

This privacy statement sets out what Payroll Vibes will do with any personal information we collect from or about visitors, or that you provide to us, when you use our services, including the designated portals (which collectively refer to in this privacy statement as the "website").

It is important that you read this privacy statement together with the Payroll Vibes Terms and Conditions and any other document or agreements which describes the manner in which Payroll Vibes may provide in specific circumstances when we are collecting or processing personal information about the visitors to our website.

This will enable you to properly understand the manner in which Payroll Vibes will process your personal information. This privacy statement supplements the Payroll Vibes Terms and Conditions and any such other documents and agreements, and this privacy statement is not intended to override them.

2. Personal Information That We Collect About You

We may collect, receive, record, organise, collate, store, update, change, retrieve, read, process, analyse, use and share the your personal information in a way set out in this Privacy Statement. When Payroll Vibes do one or more of these actions with the your personal information, whereby Payroll Vibes are "processing" your personal information.

"Personal Information" refers to private information about an identifiable person (which includes natural persons as well as juristic persons, such as companies or trusts). Personal information does not include information that does not identify a person (including in instances where that information has been de-identified). The type of personal information that Payroll Vibes collect about the visitors may differ on the basis of the services that you receive from Payroll Vibes.

2.1. Data types

Payroll Vibes may process different kinds of data about you which we have grouped together as follows: –

1. Identity Data, which includes information concerning the visitor, such as name, username or similar identifier, marital status, title, date of birth, gender, race and legal status, as well as copies of identity documents, photographs, identity number, registration number and qualifications;
2. Contact Data, which includes billing addresses, delivery addresses, email addresses and telephone numbers;
3. Financial Data, which includes bank account and payment card details, insurance information, and financial statements;
4. Transaction Data, which includes details about payments to and from the visitor;
5. Service Data, which includes information concerning the visitors’ interactions with Payroll Vibes as well as the visitors performance in Payroll Vibes administered educational courses;
6. Security Data, which may include records of the visitors access to Payroll Vibes portals;
7. Technical Data, which includes the visitor’s internet protocol (IP) address, login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices the visitors use to access the website;
8. Usage Data, which includes information about how the visitors use the website, products and services; and
9. Marketing and Communications Data, which includes the visitor preferences in receiving marketing from Payroll Vibes and our third parties and the visitor's communication preferences

If any of the information the visitor provides to Payroll Vibes might contain special personal information such as health, religion, ethnic or race information, your consent is the lawful basis on which Payroll Vibes rely to process such information, unless any other lawful basis exists allowing us to process such information.

2.1. Minors data

If any information the visitor provide to us contains the processing of personal information of minors ("children"), (e.g., instance information given to us about a child during a complaint resolution process), this processing of personal information of minors may only be carried out with the prior consent of the competent person such as a parent or legal guardian, unless lawful basis exists allowing Payroll Vibes to process such information without the aforementioned consent.

Payroll Vibes do not provide services directly to minors, and the website is not available for use by any person under the age of eighteen (18) years without consent and supervision from a competent person such as parent or a legal guardian.

This privacy statement also applies in a case where a minor makes use of the website for study purposes with the consent from a competent person. Use of the website by a minor without the relevant consent from a competent person is prohibited.

2.3. Aggregated data

Payroll Vibes may also process, collect, store and/or use aggregated data, which may include historical or statistical data ("Aggregated Data") for any purpose. Aggregated data could be derived from the visitor’s personal information but is not considered personal information as this data will not directly or indirectly reveal your identity.

However, if Payroll Vibes combine or connect aggregated data with the visitor’s personal information so that it can directly or indirectly identify you Payroll Vibes will treat the combined data as personal information which will be used in accordance with this privacy statement.

3. How We Collect Your Personal Information

• through direct or active interactions with you
• through automated or passive interactions with you; and
• from third parties.

3.1. Direct and/or active collection

Payroll Vibes may require you to submit certain information in order for you to access certain portions of the Payroll Vibes website and to enable us to provide certain services to you, (e.g., providing further requested information, applying for a vacancy, enrolling in training, coaching etc.) or to conclude an agreement with Payroll Vibes, or to fulfil our statutory obligations.

Payroll Vibes also collect information directly from you when you communicate directly with us, (e.g., via e-mail, telephone calls, feedback forms, comments and forums). If you contact Payroll Vibes, we may keep a record of that correspondence. The information we may actively collect from you may include any of the information listed in Section 2.

3.2. Passive collection

Payroll Vibes passively collect some of the your personal information from devices that you use to access and navigate through the website or to access any network administered by Payroll Vibes (each an "Access Device"), using various technological means.

The information which we passively collect from your access devices may include your Identity Data, Contract Data, Security Data, Technical Data, Usage Data, Marketing and Communications Data, and any other information which the you permit us, from time to time, to passively collect from your access device.

3.3. Information collected from third parties

Payroll Vibes may receive personal information about the you from various third parties and public sources and will treat that information with due care.

4. How the Information Collected is Used

Personal information provided to Payroll Vibes by the visitor's will only be used for the purposes stated when the personal information is requested.

Payroll Vibes may use your personal information: –

1. to provide our services to you, as well as any goods that you may purchase from us (including goods you purchase from the website);
2. to administer the website education programmes;
3. to operate the portals services;
4. to comply with our statutory obligations, including submissions to the Companies and Intellectual Property Commission, as well as interacting with regulatory authorities;
5. to conduct business case analysis;
6. to conduct Payroll Vibes recruitment exercises, including referrals, and hiring processes, including the capturing of a job applicant's details and the providing of status updates to such a job applicant. In this context Payroll Vibes will conduct criminal record and credit checks, with consent;
7. to retain and make information available to the visitors on the website;
8. to provide the visitor's with marketing that is relevant, or to direct information concerning Payroll Vibes;
9. maintain and update the visitor's, or potential customer databases;
10. to establish and verify the visitors identity on the website;
11. diagnose and deal with technical issues, customer support queries and other visitor's queries;
12. operate, administer, maintain, secure and develop the website and the performance and functionality of the website;
13. to protect Payroll Vibes rights in any litigation;
14. detect, prevent or deal with actual or alleged fraud, security or the abuse, misuse or unauthorised use of the website and/or contravention of this privacy statement or any of the terms and conditions that apply to the use of the website;
15. communicate with the visitor’s and keep a record of such communications with you and your communications with Payroll Vibes;
16. inform the visitors about any changes to the website, the privacy statement or other changes which are relevant;
17. to create user profiles and analyse and compare how visitor’s make use of the website, including ("without limitation") habits, click-patterns, preferences, frequency and times of use, trends and demographics;
18. to analyse and compare the kinds of access devices that visitor’s make use of and where visitors are using them; and
19. for any other purposes relevant to the Payroll Vibes business activities, provided they are lawful.

Demographically and statistical information about visitors’ behaviour may be collected and used to analyse the popularity and effectiveness of website. Any disclosure of this information will be in aggregated and anonymised form and will not identify individual visitor.

Payroll Vibes will restrict its processing of visitor’s personal information to the original purposes for which it was collected, unless Payroll Vibes reasonably considers that it is required to be processed for another purpose and that purpose is compatible with the original purpose.

If you would like Payroll Vibes to explain how the further processing for the new purpose is compatible with the original purpose, please contact Payroll Vibes.

5. Sharing of Information Collected

Payroll Vibes will not intentionally disclose, for commercial gain or otherwise, the visitor’s personal information other than as set out in this privacy statement or without the visitor’s permission.

Payroll Vibess may share visitors information under the following circumstances: –

1. to Payroll Vibes agents, advisers, service providers and suppliers which have agreed to be bound by this privacy statement or on terms which offer the same level of protection as this privacy statement;
2. to Payroll Vibes employees, suppliers, service providers and agents if and to the extent that they need to know the information in order to provide the services for or to us for which they have been appointed, such as hosting, development and administration, technical support and other support services relating to the website or the operation of the Payroll Vibes business. Payroll Vibes will authorise any information processing done by a third party on our behalf, amongst other things by entering into written agreements with those third parties governing our relationship with them and containing confidentiality and non-disclosure provisions;
3. in order to enforce or apply any other contract between the visitor’s and Payroll Vibes;
4. in order to protect the rights, property or safety or that of Payroll Vibes visitor’s, employees and prospective employees, contractors, candidates and prospective candidates, suppliers, service providers, agents and any other third party;
5. in order to mitigate any actual or reasonably perceived risk to Payroll Vibes, our visitor’s, employees and prospective employees, contractors, candidates and prospective candidates, agents or any other third party; and
6. to governmental agencies, exchanges and other regulatory or self-regulatory bodies if required to do so by law or if Payroll Vibes reasonably believe that such action is necessary to: –
   1. comply with the law or any legal process;
   2. protect and defend the rights, property or safety of Payroll Vibes, or our visitor’s, employees and prospective employees, contractors, candidates and prospective candidates, suppliers, service providers, agents or any third party;
   3. detect, prevent or deal with actual or alleged fraud, security or technical issues or the abuse, misuse or unauthorised use of the website and/or contravention of this privacy statement; and
   4. protect the rights, property or safety of members of the public. If the visitor’s provide false or deceptive information about yourself or misrepresent yourself as being someone else, Payroll Vibes may proactively disclose such information to the appropriate regulatory bodies and/or commercial entities.

6. Cross-Border Transfers

Information that Payroll Vibes collect from visitors may be collected in, or transferred to, a destination outside of South Africa. Such destination may not have comparable data protection legislation, and such collected information may also be processed by staff operating outside South Africa who work for Payroll Vibes or by one of our contractors.

However, Payroll Vibes will ensure that there is either binding corporate rules or a binding agreement in place to ensure visitor’s information is processed in line with South African privacy legislation and this privacy statement.

Please contact Payroll Vibes if you want further information on the specific mechanism used by Payroll Vibes when transferring your personal information outside of South Africa or the destination in which we collected the personal information.

7. How Information Collected is Stored

Personal information is held only as long as is necessary to provide the services to the visitor’s or as may be required in terms of legislation (including prescription periods), business requirements and whichever period is the longest. The details of this are available on request to the Payroll Vibes.

Personal information that the visitor’s provide to Payroll Vibes will be stored electronically on our servers or those of our service providers, as well as in hard copy format ( ”at times” ), with reasonable organisation and technical safeguards in place to protect this personal information. However, Payroll Vibes do collaborate with third party contractors, some of whom host and operate certain features of the website.

If you subscribe for data, news, announcements, alerts or any such information to be emailed to you from Payroll Vibes, we will hold the visitors details on the database until such time as the you chose to unsubscribe from this service. The visitors may do this at any stage by selecting the appropriate option in the alerts section of this website.

Payroll Vibes may keep and process some or all of the visitor’s information if and for as long as: –

1. Payroll Vibes are required or permitted by law or a contract with you, to keep it;
2. Payroll Vibes reasonably need it for lawful purposes related to our functions and activities;
3. Payroll Vibes reasonably need it for evidential purposes; and/or
4. the visitors agree to Payroll Vibes keeping it for a specified further period.

To determine the appropriate retention period for personal information, Payroll Vibes will consider, among other things, the quantity, nature and sensitivity of the personal information, the potential risk of harm from unauthorised use or disclosure of the visitor’s personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means.

Payroll Vibes will always comply with applicable legal, regulatory, tax, accounting or other requirements as they pertain to the retention of personal information.

8. Quality and Protection of Information

Payroll Vibes make every effort to keep the personal information we hold updated, complete and accurate.

It is the visitor’s duty to provide Payroll Vibes with your most up to date personal information.

Payroll Vibes strives to ensure the security of personal information we hold by taking reasonable measures to prevent destruction, unlawful access and loss of personal information.

Any compromise of data integrity or confidentiality will be reported to the visitors by written notice.

Even by taking the above measures when processing personal information, Payroll Vibes do not guarantee that your personal information is 100% secure.

Please contact us by email at the aforesaid email address if you: –

1. require access to any of your personal information Payroll Vibes have on our database; or
2. wish to notify Payroll Vibes of any change, modification or correction; or
3. would like to have your personal information removed from our records.

Payroll Vibes will require suitable proof of identity from the visitors before Payroll Vibes can action any of the above requests.

9. How "Cookies" is Used

In so far as the website and pages use “cookies”, a cookie is a small file of letters and numbers that are placed on the visitor’s computer or mobile device when you visit our website. These files do not contain personal data, but they do contain a personal identifier allowing us to associate your personal data with a certain device. These cookies allow us to distinguish you from other users and assist us to provide you with a good experience when browsing the website and it also allows us to improve your experience on the website.

9.1. The types of cookies used

Payroll Vibes use different types of cookies on the website. Some of these cookies are placed by us, while others are placed by our third-party plug-ins, suppliers or advertisers. These cookies may be deleted from the visitor’s device at different times, such as at the end of the browsing session (when you leave the website) or after a pre-set amount time, or they may persist on the device until you delete them.

Payroll Vibes use the following types of cookies on the website: –

1. Essential cookies – these are cookies that allow the website to perform its essential functions. Without these cookies, some parts of the website would stop working.
2. Analytics cookies – these are cookies that monitor how the website is performing, and how visitors interact with it. We use them to know how best to improve the website or services.
3. Functional cookies – these are cookies that remember who the visitors are as a user of the website. We use them to remember any preferences you may have selected on our website, like saving your username and password, or settings.
4. Advertising cookies – these are cookies that matches the visitor’s interests or web searches with applicable advertising campaigns on the website. We use them to provide you with advertising that we think you might find useful.
5. Social cookies – these are cookies that integrate with social media platforms. We use them to help the visitor’s share content from the website to your chosen social media platforms, such as LikedIn, Facebook, Instagram and Twitter.
6. Flash cookies – these are cookies that help the visitor’s device read content supported by third party applications such as Adobe Flash. We use them to make sure that any flash advertisements or videos appear properly on your device.
7. Third party cookies – these are cookies that some of the Payroll Vibes business partners use on the website. We have no access to or control over them. Information collected by any of these cookies or widgets is governed by the privacy policy of the company that created it, and not by Payroll Vibes.

9.2. Deleting cookies

Visitors’ internet browser generally accepts cookies automatically, but you can often change this setting to stop accepting them. You can also delete cookies manually.

You can read how to do this at https://www.digitaltrends.com/computing/how-to-delete-cookies/.

Deleting or no longer accepting cookies may prevent visitors from accessing certain aspects of our website where cookies are necessary, or cause the website to forget your preferences.

Deleting cookies may not prevent the visitor’s from seeing advertisements on our website, but such advertising may be less relevant to the visitors.

10. You Give Up Some of Your Rights

The visitors agree that where the law requires Payroll Vibes to make the visitors aware of something (“to inform or notify you”) or to do something else, Payroll Vibes do not have to do this. This only applies as far as the law allows this. For example, sometimes the law says that we have a duty to make you aware of some information or other matters, unless you agree that we do not need to do these things (“this is called a waiver of rights”). Because you agree to this, Payroll Vibes will not have this duty anymore and will not need to make you aware of the information or other matters.

11. Your Rights

Please note that, under certain circumstances, you may have rights under data protection laws in relation to your personal information.

You have rights that may include, not limited to the following: –

1. Request access to your personal information (commonly known as a "data subject' access request"). This enables you to receive a copy of the personal information that Payroll Vibes has about you. Payroll Vibes may refuse your request for access or disclosure of your personal information if any of the grounds permitted in law applies.
2. Request correction of the personal information that Payroll Vibes hold about you. This enables you to ensure that any incomplete or inaccurate data that Payroll Vibes holds about you is corrected. To exercise this right, you should contact Payroll Vibes via the provided channels and inform us that your data is incomplete and/or inaccurate. You will need to point out what you believe is inaccurate or incomplete and explain to Payroll Vibes us how we should correct or complete it as well as provide us with the evidence of inaccuracies where available. On receipt of your request, Payroll Vibes will, as soon as reasonably practicable, correct or complete your personal information.
3. Request erasure of your personal data. This enables you to request that Payroll Vibes delete or remove personal information where there is no lawful basis for us continuing to process or retain it. Your also have the right to ask Payroll Vibes to delete or remove your personal information where you have successfully exercised your right to object to the processing thereof where we may have processed your information unlawfully or where we are required to erase or de-identify your personal information to comply with applicable law. Payroll Vibes may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
4. Withdraw consent at any time where Payroll Vibes are relying on consent to process your personal information. This will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, Payroll Vibes may not be able to provide certain products or services to you. We will advise you if this is the case at any time you withdraw such consent. Please note that Payroll Vibes may continue to process your personal information in certain instances where we are not relying on your consent.
5. Right to object. You have a right to object in accordance with applicable data protection or privacy legislation, at any time, from Payroll Vibes processing or using your personal information and we may no longer process your personal information. Should the you require to exercise such right to object, you should inform Payroll Vibes that you do not want us to process your personal information and state the reasons why we should stop using such personal information to which you object. Should Payroll Vibes not have any lawful basis for processing the information you object to, Payroll Vibes would stop using such personal information objected to successfully, unless data protection or privacy legislation or other agreements with you provide Payroll Vibes with a lawful basis for or justifies us in continuing to process such information, and we will inform you of the result of your objection.

12. Direct Marketing

Through the visitor’s engagement with Payroll Vibes, you may be requested whether you agree to receive marketing communications from Payroll Vibes. You have the right to refuse, accept, require us to discontinue, or pre-emptively block any approach or communications from Payroll Vibes if that approach or communication is primarily for the purpose of direct marketing ("direct marketing communications").

You may opt out of receiving direct marketing communications from Payroll Vibes at any time by requesting us (in the manner set out in the communication or by contacting Payroll Vibes) to desist from initiating any direct marketing to you. If you have opted out, Payroll Vibes may send you written (”which may include electronic writing”) confirmation of receipt of your opt out request, and not send you any further direct marketing communications. Please note that you may continue to receive communications from Payroll Vibes that are not marketing related.

13. Consumer Protection Act and Protection of Personal Information Act

If any party of this privacy statement is regulated by or subject to the Consumer Protection Act or the Protection of Personal Information Act, No. 4 of 2013 ("POPIA"), it is not intended that any part of this privacy statement contravenes any provision of the Consumer Protection Act. Therefore, all provisions of this privacy statement must be treated as being qualified, to the extent necessary, to ensure that the provisions of the Consumer Protection Act is complied with.

No provisions of this privacy statement (or any contract governed by this privacy statement): –

1. does or purports to limit or exempt Payroll Vibes or any person or entity from any liability (including, without limitation, for any loss directly or indirectly attributable to our gross negligence or wilful default or that of any other person acting for or controlled by us) to the extent that the law does not allow such a limitation or exemption;
2. requires you to assume risk or liability for the kind of liability or loss, to the extent that the law does not allow such an assumption of risk or liability; or
3. limits or excludes any warranties or obligations which are implied into this privacy statement (or any contract governed by this privacy statement) by the Consumer Protection Act (to the extent they are applicable) or which Payroll Vibes give under the Consumer Protection Act (to the extent they are applicable), to the extent that the law does not allow them to be limited or excluded.

14. Governing Law

To the maximum extent possible, the Republic of South Africa law applies to this privacy statement. If any provision of this privacy statement is found to be illegal, void or unenforceable due to applicable law or by order of a court of a competent jurisdiction it shall be deemed deleted and the continuation in full force and effect of the remainder of the provisions will not be prejudiced.

15. Changes to the Privacy Statement

Any changes Payroll Vibes may make to the privacy statement in the future will be posted on this page, where applicable without any notice.